The digital whistleblower tool for SMEs
A whistleblower tool is a digital application that allows companies to receive and process confidential information about potential violations of regulations. Employees, business partners, and other external whistleblowers can submit reports anonymously or with their identities disclosed. Responsible reviewers manage and document each case in a traceable manner until completion. LegalTegrity makes the whistleblower tool available for immediate use. The solution is designed for GDPR-compliant use and can be set up in a few minutes.
- Excellent service
- Made and hosted in Germany
- GDPR-compliant & pentested
- Compliant in just 5 minutes
These companies trust LegalTegrity as a whistleblower tool provider
Whistleblower tool for companies:
Recognizing irregularities early
With a whistleblower tool for companies, you can identify internal problems early on before they turn into larger compliance risks or reputational damage. As part of our Compliance Solutions the tool can be used to provide guidance on typical risk areas, for example:
- Fraud / Theft
- Bullying and harassment at work
- Cybersecurity
- Data protection violations
- Breaches of internal regulations
- Health and safety at work
5 good reasons for the whistleblower tool from LegalTegrity
Continuously developed and legally reviewed by compliance experts.
Hosted in the Open Telekom Cloud, ISO 27001 - fully compliant with legal requirements.
With built in translation, accessible and user-friendly.
Maintenance and updates are carried out outside normal operating hours.”
Real people - directly reachable by phone and email in German and English.
Mit dem Whistleblower-Tool alle Meldeprozesse bündeln und Fristen einhalten
Das Whistleblower-Tool nimmt Hinweise zu unterschiedlichen Compliance-Themen über einen einzigen Kanal entgegen, von Verstößen gegen interne Richtlinien über Betrug bis zu Datenschutz und Informationssicherheit. Fristen, Erinnerungen und Löschregeln lassen sich je Fallart hinterlegen, einschließlich der Eingangsbestätigung innerhalb von sieben Tagen nach dem Hinweisgeberschutzgesetz. Über die Mehrmandantenfähigkeit bilden Sie mehrere Standorte oder Tochtergesellschaften mit eigenen Zuständigkeiten ab.
- Intuitive operation and customisable design
- Multi-tenant by entity, subsidiary, and category
- Including external reporting office support upon request
Meldungen strukturiert bearbeiten und klare Zuständigkeiten schaffen
Ein abgestuftes Rollen- und Berechtigungskonzept legt fest, wer eine Meldung einsehen und bearbeiten darf. Für gesondert geregelte Melde- und Incident-Prozesse unterstützt das Tool die interne Erstaufnahme und Fallsteuerung; die jeweils geltenden gesetzlichen Vorgaben und Meldewege bleiben zu beachten. Unternehmen, die bereits ein Whistleblower System betreiben, begleiten wir strukturiert beim Umstieg und übernehmen je nach Ausgangssystem wesentliche technische und organisatorische Schritte.
- Translate reports and news
- Define roles, access rights, and responsibilities
- Assess reports and receive suggestions for next steps
Vorgänge nachvollziehbar aufbereiten und Rückfragen direkt klären
Meldungen lassen sich für interne Auswertung und Reporting exportieren, auf Wunsch anonymisiert durch einheitliche Platzhalter oder pseudonymisiert durch individuelle Kennungen. Die Exportfassung können Sie vor dem Download prüfen und anpassen. Über eine Chatfunktion klären Bearbeitende und meldende Personen offene Punkte direkt und vertraulich.
- Anonymized & pseudonymized exports
- Check export before downloading: Preview and edit as needed
- Get support directly in the software
Hinweise niedrigschwellig, anonym und vertraulich einreichen
Hinweise lassen sich jederzeit online oder werktags telefonisch abgeben, barrierearm, anonym oder vertraulich und von jedem internetfähigen Gerät. Jede Meldung bleibt einsehbar, kann ergänzt werden, und der Bearbeitungsstand ist jederzeit nachvollziehbar. So entsteht eine niedrigschwellige Anlaufstelle, die auch Beschäftigte ohne technische Vorkenntnisse sicher nutzen.
- Provide instructions via text input or the Voicebot
- Report confidentially and, upon request, anonymously
- Information is also available by phone on weekdays
Daten und Identität der Hinweisgebenden schützen
Beim Datei-Upload unterstützt das Whistleblower-Tool die Entfernung definierter technischer Metadaten, im Hinweisgeberportal werden keine IP-Adressen zur Identifikation gespeichert. Der Zugriff auf Meldungen bleibt auf die verantwortlichen Meldestellen begrenzt. Bitte beachten Sie: Inhalt, Sprache, Sachverhalt oder hochgeladene Dokumente können im Einzelfall dennoch Rückschlüsse auf Personen ermöglichen.
- Removal of all metadata
- No IP address logging
- Supplementing information and clarifying questions in the chat
Compliant case management without detours
Der integrierte Workflow unterstützt Sie bei Bearbeitung, Fristenkontrolle und Dokumentation und lässt sich an die Anforderungen des Hinweisgeberschutzgesetzes anpassen, etwa an die Eingangsbestätigung innerhalb von sieben Tagen und die Rückmeldung innerhalb der gesetzlichen Frist. Standardisierte Vorlagen und Erinnerungen helfen, keine Frist zu übersehen. Sämtliche Schritte werden nachvollziehbar und manipulationsgeschützt protokolliert. So läuft ein Fall durchgängig in der Whistleblowing software, From the notification to the conclusion.
The entire case lifecycle is managed within the system – from reporting to completion.
You want to switch your whistleblowing tool? We’ll take care of it.
Attractive pricing
With us, you get high quality at transparent prices without hidden costs.
- Customise reporting form
- 2 admin accounts
- individual branding
Show more features.
- 2 contact channels included: Online & Telephone
- Submit reports anonymously or openly
- Automated case management workflow with helpful checklists
- Document follow-up actions comprehensively
- Intelligent Deadline Management with Reminder Function
- Extensive reporting features
- Any number of case categories
- Anonymous exchange between whistleblowers and processors
- Responsive Design for all devices
- Chatbot defence for public reporting forms
- Bilingual customer service by phone and email
- Online training Add-on
- Operation of the Reporting Office (OmbuTegrity) Add-on
- Customise reporting form
- integrated translation
- 2 languages
- 3 Admin accounts
- individual branding
Show more features.
- Group structures mappable
- 2 contact channels included: Online & Telephone
- Submit reports anonymously or openly
- Automated case management workflow with helpful checklists
- Document follow-up actions comprehensively
- Intelligent Deadline Management with Reminder Function
- Extensive reporting features
- Any number of case categories
- Anonymous exchange between whistleblowers and processors
- Responsive Design for all devices
- Read aloud feature
- Chatbot defence for public reporting forms
- Bilingual customer service by phone and email
- Setup and Introduction (online)
- Access to the service portal including communication package & training materials
- Online training Add-on
- Operation of the Reporting Office (OmbuTegrity) Add-on
1.990 € per year
165,83 € per month*
for < 1,000 employees
- Customise reporting form
- integrated translation in over 40 languages
- 3 Admin accounts
- individual branding
Show more features.
- Group structures mappable
- 2 contact channels included: Online & Telephone
- Submit reports anonymously or openly
- Automated case management workflow with helpful checklists
- Document follow-up actions comprehensively
- Intelligent Deadline Management with Reminder Function
- Extensive reporting features
- Any number of case categories
- Anonymous exchange between whistleblowers and processors
- Responsive Design for all devices
- Read aloud feature
- Chatbot defence for public reporting forms
- Bilingual customer service by phone and email
- Setup and Introduction (online)
- Access to the service portal including communication package & training materials
- Online training Add-on
- Operation of the Reporting Office (OmbuTegrity) Add-on
- Customise reporting form
- integrated translation in over 40 languages
- Size-dependent number of admin accesses
- individual branding
- Group structures mappable
Show more features.
- 2 contact channels included: Online & Telephone
- Submit reports anonymously or openly
- Automated case management workflow with helpful checklists
- Document follow-up actions comprehensively
- Intelligent Deadline Management with Reminder Function
- Extensive reporting features
- Any number of case categories
- Anonymous exchange between whistleblowers and processors
- Responsive Design for all devices
- Read aloud feature
- Chatbot defence for public reporting forms
- Bilingual customer service by phone and email
- Setup and Introduction (online)
- Access to the service portal including communication package & training materials
- Online training Add-on
- Operation of the Reporting Office (OmbuTegrity) Add-on
Valued by customers and professionals
Protect your company from regulatory violations, uncover breaches of law, and effortlessly comply with the Whistleblower Protection Act.
Christian Huth
„It was „love at first click.“ It absolutely matches our concept of quality and safety – made & hosted in Germany! Working together with LegalTegrity is a real pleasure.”
Verena Christina Thumann-Prochazka
„The introduction of the anonymous reporting channel, including at our subsidiary abroad, was quick and straightforward. LegalTegrity stands for competent and excellent support, including fast response times.”
Birgit Kahmann
Report/Presentation on Law & Health and Safety, GPS Wilhelmshaven
„I am very pleased to have LegalTegrity on our side for the topics of the HinSchG and LkSG. The accompanying webinars and a personal contact person who is available at all times provide me with excellent support.”
Markus Wrobbel
Board, AWO District Association Bielefeld e.V.
„I was able to make all the changes successfully. It was really easy and logical. Compliments on the user-friendliness of the program.”
Christian Huth
CEO, Compliance Factory Consulting
„It was „love at first click.“ It absolutely matches our concept of quality and safety – made & hosted in Germany! Working together with LegalTegrity is a real pleasure.”
Verena Christina Thumann-Prochazka
„The introduction of the anonymous reporting channel, including at our subsidiary abroad, was quick and straightforward. LegalTegrity stands for competent and excellent support, including fast response times.”
The whistleblower tool from the provider from Germany
When choosing the appropriate application, the fine print often determines the decision: Where are the data stored, who is liable, and which law applies in the event of an emergency? As a whistleblowing tool provider from Germany, we provide clear answers to these questions. The primary processing of personal data is carried out in the Open Telekom Cloud in Germany. The cloud infrastructure used is certified according to ISO 27001. Data transmission to third countries does not take place.
LegalTegrity also adheres to a clear focus on legal requirements: the whistleblower tool is aligned with the requirements of the Whistleblower Protection Act and is continuously developed by our compliance specialists. We evaluate relevant legal changes in the product and service process. The legal and organizational design of the internal reporting system remains tailored to the specific organization.
The difference is evident in everyday life. When you have questions, you can reach a personal contact in German and English via phone or email directly and without any unnecessary intermediaries. This way, especially medium-sized companies receive personal support instead of an anonymous standard solution.
System availability
Star rating OMR
This is how you ensure acceptance of your whistleblowing tool
A whistleblowing system only works if the workforce knows and trusts it. With our info poster or their individual explanation video, you bring your employees to where they are: at the workplace and on the screen.
Whistleblower tool and the Whistleblower Protection Act:
This applies to companies
Whether companies need to establish an internal reporting system depends primarily on the number of employees. The following points summarize what companies should consider in practice. We are happy to show you in a demo how a whistleblower tool can support the implementation of these requirements in practice.
- Who is required: Private employers with at least 50 employees must set up and operate an internal reporting system. The obligation applies to certain companies regardless of the number of employees.
- Free choice of implementation: The HinSchG does not require specific software. However, a digital whistleblower tool significantly simplifies operations, compliance with deadlines, and documentation.
- Deadlines: The receiving party must confirm the receipt of a notification no later than seven days after it was received. The response is generally provided within three months of the confirmation of receipt.
- Confidentiality: The identity of persons reporting information must be protected. Only the persons responsible and authorized for this purpose have access to the reports.
- Consequences: If a required internal reporting point is not established or whistleblowers are unfairly disadvantaged, fines may be imposed.
FAQ – Frequently Asked Questions to the whistleblower tool
What is a whistleblower tool?
A whistleblower tool is a digital application through which employees and business partners can report violations of regulations anonymously or with their identity disclosed. It helps companies receive information in a structured manner, process it confidentially, and document it in a comprehensible manner.
Which companies are required to have a whistleblower tool?
Private employers with at least 50 employees are generally required by the HinSchG to establish and operate an internal reporting system. This obligation applies regardless of the number of employees for certain companies, particularly in the financial sector. The law does not specify any specific software. A digital tool can significantly facilitate the setup and operation of the reporting system. Even smaller organizations can benefit from a whistleblower tool, as tips on wrongdoing can be seen early on.
How is the anonymity in the whistleblower tool maintained?
When using the service anonymously, whistleblowers do not need to provide contact details. They receive a 12-digit case ID and set a personal PIN to check the status of the investigation and communicate securely with the reporting office. When uploading files, the software supports the removal of defined technical metadata. No IP addresses are stored in the whistleblower portal to identify whistleblowers. Please note: content, language, facts or uploaded documents may nevertheless allow conclusions to be drawn about individuals in individual cases.
Where is the data hosted?
The primary processing of personal data is carried out in the Open Telekom Cloud in Germany. The cloud infrastructure used is certified according to ISO 27001. Data transmission to third countries is not used for the whistleblower solution.
How quickly is the whistleblower tool ready for use?
The basic technical setup can be completed in a few minutes. The registration form and branding can be customised without any technical knowledge.
Can the whistleblower tool be tested in advance?
Yes. In a free demo, we first discuss all the features of the whistleblower tool and answer your questions about its introduction. After that, you can test the tool within our demo environment.
How does the reporting via the Voicebot work?
Der Voicebot führt Hinweisgebende rund um die Uhr mündlich durch den Meldeprozess, in allen verfügbaren Sprachen und entlang der hinterlegten Kategorien und Fragebögen. Nach der Aktivierung steht er direkt auf der Meldungsstartseite zur Verfügung. Die so erfassten Meldungen werden anschließend wie alle anderen im System bearbeitet.
Wie unterstützt das Whistleblower-Tool Meldungen in anderen Sprachen?
Eine integrierte Übersetzungsfunktion hilft, Sprachbarrieren bei der Fallbearbeitung zu überwinden, sodass Meldungen unabhängig von der Ausgangssprache bearbeitet werden können. Die zur Übersetzung übermittelten Daten werden nach dem Vorgang beim Dienstleister gelöscht.
„Love at first click”
„Kudos for the user-friendliness”
„Quick and uncomplicated”
Your whistleblowing tool provider from Germany
We turn complex compliance requirements into clear digital processes: structured, practical, and aligned with legally sound processes. As a whistleblowing tool provider from Germany with over 25 years of compliance experience, we personally support medium-sized companies from implementation to ongoing operations. Our whistleblowing tool is part of our Compliance software and is developed and hosted in Germany.
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Trade articles on currently applicable compliance requirements in small and medium-sized enterprises.
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